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Office Assistant

at Alltech Medical Services in Cape Town

We are looking to employ an organized, motivated, efficient and hands-on candidate with an outgoing personality and friendly disposition.

Job Description, Duties & Responsibilities

The Employee’s job description will entail the undertaking of general administrative duties, i.e. phone calls, sending/receiving facsimiles, emailing, daily work comprising of quotations, placing orders, tax invoices, stock control from an accounting package (Quick Books), filing liaise with courier agents re the sending/receiving of goods, liaise with customers with regards to quotations, invoices, and general queries. Liaise with Technical staff; update the database, servicing records, follow-up on payments if required and control of petty cash. The job description outlines the main duties and key performance areas only as applicable to the requirements of the appointed post.


  • Must have Quick Books experience and knowledge
  • Debtor’s experience
  • Highly competent in Microsoft Excel, PowerPoint, Word and Outlook
  • Be able to multitask and remain calm when under pressure
  • Accuracy and attention to detail is extremely important
  • Bilingual with the ability to read and liaise with Afrikaans speaking clients
  • Needs to be able to interact with other staff members (male and female)
  • Take the initiative to undertake tasks and not wait to be told
  • Needs to be able to work under pressure if and when it arises
  • Good telephone etiquette and to be able to deal with demanding customers
  • Own reliable transport and a valid driver’s licence.
  • Candidate can be male or female and to please have more than 5 years office admin experience.

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Published at 16-05-2017
Viewed: 945 times